Financial and Business Services Division
Deakin University
| SYSTEM ACCESS ↑ | ||
| DFMS Deakin Staff Application Form (Oracle Financials) | (PDF File-30kb) | For access to the University financial system. |
| PowerBudget Application Form | (PDF File-40kb) | PowerBudget is an enquiry, reporting, budgeting and analysis tool. |
| PowerBudget Labour Budget Module Application | (PDF File-61kb) | Access enables the user to view individual staffing details. Declaration & Deed of Confidentiality must be signed. |
| Authority to Arrange Visitor Status | (PDF File-30kb) | DeakinPrime contract employees must also fill out this form to get access to the financial system. |
| Expense Reimbursement Application Form | (PDF File-41kb) | For access to online expense reimbursements. |
| FINANCIAL APPROVALS ↑ | ||
| Acting Financial Delegation Request | Online form Staff Only Access |
To notify FBSD that you have delegated your financial authority to another staff member whilst you are on leave. |
| Delegation Request | (PDF File-41kb) | To be used to grant $25,000 delegation to Divisional and Faculty Business and Finance Managers and $10,000 to Budget Centre Managers. |
| Purchase Approval Email Request | (Doc File-26kb) | Email approval template to be used for all purchases where the Deakin Financial Management System (DFMS) approver does not have sufficient authority. |
| Purchase Approval Request | (Doc File-86kb) | Use this form to obtain approval for purchases prior to raising a purchase requisition where the Deakin Financial Management System (DFMS) approver does not have sufficient authority. |
| TRAVEL - Domestic and International ↑ | ||
| Staff Travel Database | Online database Staff Only Access |
Must be used for all air travel. |
| Overseas Travel Risk Assessment Form | (PDF File-42kb) | Must be filled out before undertaking any overseas travel. |
| CabCharge Card Application Form | (PDF File-27kb) | For use when applying for a CabCharge card. |
| CabCharge eTickets Application Form | (PDF File-39kb) | For use when applying for packs of CabCharge eTickets. |
| Qantas Club Application Form | (PDF File-1776kb) | For use when applying for Qantas Club Membership. |
| Qantas Club Salary Sacrifice Form | (PDF File-18kb) | For use when applying for Qantas Club Membership fees to be salary sacrificed. |
| STAFF PAYMENTS ↑ | ||
| Catering Expense Reimbursement Voucher | (PDF File-41kb) | Use when claiming expenses for an on-campus morning or afternoon tea, or light lunch. |
| Electronic Funds Transfer Request for Staff Expense Reimbursements | (PDF File-27kb) | Request for staff expense reimbursement to be paid by EFT. |
| Entertainment Expense Reimbursement Voucher | (PDF File-41kb) | Use when claiming expenses for an off-campus social function or business lunch. |
| Expense Payment Benefit Declaration Form | (PDF File-66kb) | Check the FBT Expense Payment Benefits Guide for details. |
| Expense Report Claimant Cover Sheet | (PDF File-33kb) | Staff member to use when signing for their online expense reimbursement claim. Can be used instead of signing the Confirmation sheet. |
| Recurring Expense Payment Benefit Declaration Form | (PDF File-27kb) | Check the FBT Expense Payment Benefits Guide for details. |
| Petty Cash Voucher | (PDF File-22kb) | When claiming expenses under $250 through the Cashier. |
| Staff Expense Reimbursement Voucher | (PDF File-22kb) | For claiming reasonable travel and non-travel business expenses incurred in the conduct of official University business. |
| Entertainment Table - Tax Exempt Bodies | (PDF File-63kb) | This table details the circumstances in which food and drink are provided, if they are subject to FBT, which natural account code to use and which form to use. |
| ACCOUNTS PAYABLE ↑ | ||
| Capex Form Template | (XLS File-23kb) | Capex Form Template |
| Electronic Funds Transfer Request for Suppliers | (PDF File-35kb) | Request for supplier to be paid by EFT. |
| Internal Transfer | (PDF File-29kb) | For transferring funds between University accounts. |
| Internal Transfer Fees | (PDF File-26kb) | For transferring fee related funds between University accounts. |
| Journal Cover Sheet | (PDF File-20kb) | To keep a record of journals. |
| Payment Voucher | (PDF File-21kb) | For payments to students and visiting academics. Not to be used in place of a Purchase Order or for staff reimbursements. |
| Petty Cash Float Form | (PDF File-23kb) | Use to reimburse budget centres their petty cash float. |
| Statement by a Supplier with no ABN | (PDF File-32kb) | ATO form for suppliers with no ABN. |
| INSURANCE CLAIMS ↑ | ||
| Student Personal Accident Insurance Claim Form | (PDF File-340kb) | For use when claiming under the Personal Accident (Students on Practical Placement) Policy. |
| Travel Insurance Claim Form | (PDF File-340kb) | For use when claiming under the Corporate Travel Policy. |
| ASSETS MANAGEMENT ↑ | ||
| Asset Disposal Form | (PDF File-31kb) | Must be used when any University asset over $2,000 in original value is disposed of. |
| Asset Loan Form | (PDF File-23kb) | Must be used when a University asset is on loan and not on the University premises. |
| Asset Transfer Form | (PDF File-22kb) | Must be used when transferring University assets between budget centres. |
| CORPORATE CREDIT CARDS ↑ | ||
| ANZ Cardholder Application Form | (PDF File-57kb) | This will take you to the New Cardholder Package that gives links to all the forms needed to apply for a Corporate Credit Card. |
| ANZ Disputed Transaction Form | (PDF File-82kb) | ANZ form for disputed transactions on corporate credit cards. |
| Corporate Credit Card Application Form | (PDF File-18kb) | This will take you to the New Cardholder Package that gives links to all the forms needed to apply for a Corporate Credit Card. |
| Telephone and Internet Credit Card Purchases Record Sheet | (PDF File-10kb) | To be attached with Cardholder Activity Report. For you to record your telephone and internet costs. |
| Entertainment Expense Declaration Form | (PDF File-10kb) | |
| Online Web Payment Procedural Checklist | (PDF File-33kb) | Checklist of what to do when applying to use online payments. |
