Examination procedures
October 2008 graduations
Deadlines for the submission of library copies and all requisite forms are as follows:
Wednesday, 27th August 2008
Eligible to attend the ceremony with your name and thesis title to appear in the graduation program.
Wednesday, 3rd September 2008
Eligible to attend the ceremony but your name and thesis title will not appear in the
graduation program.
Candidates who miss these deadlines may be able to graduate in-absentia with permission from
the Graduations Office.
Graduation application information
The following checklists are provided for the
information of all Higher Degrees by Research candidates and supervisors. All
forms mentioned below can be found on our Forms and
guidelines page.
The Sections (A, B and C) are in the chronological
sequence in which they will be required. More detailed information may be obtained
from the Guide to Candidature: Higher Degrees by Research
or by contacting the Examinations
Officer HDR.
Please note that completed forms and copies
of the thesis (both examination and library copies) must be forwarded to the:
Examinations Officer HDR
Research Services Division
Deakin University
Waurn Ponds VIC 3217
A flowchart summarising the guidelines shown below can be found by clicking
on the following links:
A. Notification of Intention to Submit
Candidates are required to give at least eight
weeks notice of intention to submit a thesis for examination. Before doing so,
please consult the following guidelines and use the required forms. Candidate
and supervisor checklists are also provided.
Note: If your postal address changes
during the examination period, please ensure you notify the Research Services
Division as well as the Division of Student Administration.
Guidelines:
Candidate Checklist:
At least eight weeks prior to the submission date:
- Notice of Intention to Submit Thesis
for Examination - one form containing the candidate's full contact details,
ID, School, supervisor name, type of submission, expected date of submission
and including the signature of both the Supervisor and Head of School.
Please note: the form sent to the Examination's Office must contain the Candidate's original signature - photocopied or electronic signatures are not acceptable.
Supervisor Checklist:
At least four weeks prior to the submission date:
- Nomination of Examiners form - a
minimum of four nominations (at least two from outside Australasia) with each
potential examiner's full contact details and signed by the Head of School.
B. Preparation and Submission of Examination Copies
Please consult the following guidelines and
use the forms when you are ready to submit your thesis for examination. Candidate
and supervisor checklists are also provided.
Guidelines:
- Please refer to your guide to candidature document.
Candidate Checklist:
Preparation of thesis
- Binding - either taped spine or perfect [as in telephone directories]. Loose
leaf folders, ring binders and plastic spiral binding will not be accepted.
- Paper standard A4.
- Font not less than 12 point.
- Spacing and line length appropriate to font size.
- Margins - not less than 45mm on the binding side and other margins must
be at least 20 mm to allow for trimming.
- Length - should not exceed 50,000 for a masters thesis or 100,000 for a
doctoral thesis, and will generally be significantly shorter.
- Thesis Title Page - Sample. Please
do not add any other information to the title page.
Submission of thesis:
- Number of copies - three copies of each volume (and appendices
or other materials), should be submitted to the Examinations Officer HDR.
- Candidate Declaration form - bound
in after the title page of each copy, signed and dated. NB: Signatures on
all forms must be originals, photocopies are not acceptable.
Supervisor Checklist:
- Submission of Thesis form - one
copy signed by both Supervisor and Head of School must accompany the thesis.
Note this form is NOT bound into the thesis.
C. Lodgement of Library Copies
Please consult the following guidelines and
use the forms when you are ready to lodge the library copies of your thesis.
A checklist has been provided.
Guidelines:
Candidate Checklist:
- Two copies of each volume should be submitted to the Examinations Officer
HDR.
- Candidate Declaration form
- signed and bound in after the title page of each copy. Signatures
must be originals, photocopies are not acceptable. NOTE: This form is the
same as for Part B
- One of the following forms must be pasted to the inside of the front cover
of each copy, signed and dated: Access
to Thesis A. Access to Thesis B, C and D - can not be used without the
prior approval of the Deputy Vice-Chancellor (Research). Check with the
Examinations Officer, HDR. NOTE: these forms are NOT bound into the thesis.
- Paper - standard laser printer paper (eg. Reflex 80gsm) is acceptable. Special
paper such as acid free is unnecessary.
- Binding Colour - PhD: Red buckram. Masters: Dark Blue buckram. Strictly
no decoration on binding or covers.
- Spine - Gold lettering on spine: 4 cm from bottom reading upwards the word
DEAKIN / author / abbreviated title / year thesis was submitted for examination
NOT when minor revisions were made. In the case of re-submission, it is the
year the thesis was re-submitted for re-examination. Please refer to doctoral
and masters examples provided.
- Summary of Thesis for Graduation form
- two copies, not exceeding fifty words, in plain English, signed and dated.
This summary should focus on the outcomes of your research. These forms are
NOT bound into the thesis. One electronic copy of the Summary containing the
candidate's name, ID number and course code must be emailed to
hdr-graduation@deakin.edu.au.
- Minor Amendments form - Please note this form is not located on the web.
It is individually prepared for those candidates required to make minor revisions
to their thesis and sent only to the supervisor along with
copies of the examiners' reports.
NOTE: Unless Library Copies conform to the above criteria
they may not be accepted.
Any questions? Please take a look at our
Frequently Asked
Questions.
