| Item |
| Month |
Committee |
Activity |
Responsible Officer |
| Jan |
|
Preparation of Annual Report and Annual Accounts |
Vice-Chancellor and Vice-President (Administration) |
| Preparation of the University's Report against
Operational Plan for previous year |
Vice-Chancellor |
| Vice-Chancellor receives Performance Review,
Evaluation and Planning (PREP) reports from Faculties, Administrative
Support Services, Institute of Koorie Education, Learning
Services,
Museum of Art and DeakinPrime. |
Deans, Deputy Vice-Chancellor (Academic),
Vice-President (Administration) and CEO, DeakinPrime |
| Academic Board |
Receive reports from each Committee of Academic Board
regarding their work schedule for the year. |
Chair, Academic Board |
| Feb |
Senior Executive Planning Conference |
Preliminary discussion of University, Faculty and other area
PREP reports and Council Performance Indicators Report. |
Senior Executive |
| Senior Managers' Planning Conference
and Planning & Resources Committee (PRC) Meeting |
Report on University performance against
Operational Plan and Council Performance Indicators for previous
year and receive PREP reports. |
Vice-Chancellor |
| Refine Strategic Plan in light of changes
in the external environment. |
Vice-Chancellor |
| In light of performance against previous
year’s Operational Plan, Council Performance Indicators
and PREP reports, consider possible minor amendments to current
year’s Operational Plan and commence planning for next
year’s Operational Plan. |
Vice-Chancellor |
| Report on Budget outcomes from previous
year. |
Vice-President (Administration) |
| Receive final report against student load
targets by category, faculty and course type for previous year. |
Vice-President (Administration) |
| Consider summary report of GDS/CEQ outcomes |
Deputy Vice-Chancellor (Academic) |
| Determine budget timetable |
Vice-President (Administration) |
| Council Meeting and Council
Planning Conference |
Receive report on University performance
against Operational Plan and Council Performance Indicators
for previous year |
Vice-Chancellor |
| Refine Strategic Plan in light of changes
in the external environment. |
Vice-Chancellor |
| Consider possible minor amendments to Operational
Plan for current year. |
Vice-Chancellor |
| Receive report on budget outcomes from previous
year. |
Vice-Chancellor |
| Mar |
|
Visits by Vice-Chancellor to Faculties, Administrative Support
Services, Institute of Koorie Education, Learning Services,
Museum of
Art and DeakinPrime to discuss Performance Review, Evaluation
and Planning reports and identified areas for improvement. |
Vice-Chancellor |
|
Senior Executive and Deans Performance, Planning and Review
(PPR) meetings. |
Vice-Chancellor |
| Academic Board |
Receive report on student evaluation of teaching and units
from Semester 2, previous year. |
Deputy Vice-Chancellor (Academic) |
| Audit Committee |
Consider Auditor General's report on annual accounts from
previous years. |
Vice-Chancellor |
| Consider report on implementation of findings from previous
year's audits. |
Vice-Chancellor |
| Consider report on Registers of Statutory and Regulatory reporting
requirements and other compliance obligations. |
Vice-Chancellor |
| Finance & Business Affairs Committee (FBAC) |
Approve audited internal financial statement for previous
year. |
Vice-President (Administration) |
| |
Call for bids from faculties and budget centres for: capital,
Taking Deakin Forward Fund, Commonwealth load shifts and changes
to budget allocation model. |
Vice-President (Administration) |
| Planning & Resources Committee (PRC) |
Receive a progress report on employee attitude survey findings. |
Head, HR & OD |
| Apr |
|
VP(A) and DVC(A) meet with Deans to develop proposed fee income targets,
load targets and domestic tuition fees for next year. |
Vice-President (Administration), Deputy Vice-Chancellor (Academic)
and Deans |
|
Submission of bids from faculties and other areas and budget centres for:
capital, Taking Deakin Forward Fund, Commonwealth load shifts and changes to budget allocation model. |
Deans, Deputy Vice-Chancellor (Academic), Vice-President (Administration), & other
budget centre heads |
| Planning and Resources Committee (PRC) |
Receive report on student evaluation of teaching and units
from summer semester. |
Deputy Vice-Chancellor (Academic) |
| Recommend domestic tuition fees for next year. |
Deans and Vice-President (Administration) |
| Recommend fee paying load and income targets for next year. |
Vice-President (Administration) |
| Receive report on annual staff Performance, Planning and
Review from previous year. |
Head, HR & OD |
| Council |
Consider report of compliance with internal and external statutory
and regulatory reporting requirements. |
Vice-Chancellor |
| Receive internal financial statement for previous year and
consider audited financial statement for the University and
its controlled entities for previous year. |
Vice-Chancellor |
| May |
|
Preparation of Deakin’s Commonwealth Funding Agreement
submission to the Department of Education, Science and Training. |
Vice-President (Administration) |
| Finance & Business Affairs Committee (FBAC) |
Approve domestic tuition fees and fee paying load and income
targets for next year. |
Vice-President (Administration) |
| Approve fees and charges policy and schedule for next year. |
Vice-President (Administration) |
| Consider DUSA audited financial statements for previous year. |
President, DUSA |
| Consider the University's internal financial statements for
the most recent period. |
Vice-President (Administration) |
| Recommend allocations for operating budget and capital expenditure
for next year |
Vice-President (Administration) |
| Planning and Resources Committee (PRC) |
Consider the University's internal financial statements for
the most recent period, including review of Faculty, Administrative
Support Services, IKE, Learning Services & Museum of Art
performance against budget. |
Vice-President (Administration) |
| Recommend Commonwealth load shifts and changes to budget
allocation model for next year |
Vice-President (Administration) |
| Jun |
Academic Board |
Receive for comment Enrolment Plan for next year. |
Vice-President (Administration) |
| Receive report on student evaluation of teaching and units
from summer semester. |
Deputy Vice-Chancellor (Academic) |
| Planning & Resources Committee (PRC) |
Consider draft of University Operational Plan for next year. |
Vice-Chancellor |
| Receive reports on activities of DeakinPrime, DUELI and MIBT. |
CEO, DeakinPrime, Deputy Vice-Chancellor (Academic) |
| Approve* Commonwealth Funding Agreement submission to the
Department of Education, Science and Training. (*timing subject
to confirmation from DEST) |
Vice-Chancellor |
| Recommend Enrolment Plan for next year. |
Vice-President (Administration) |
| Council |
Approve allocation for operating budget and capital expenditure
for next year |
Vice-Chancellor |
| Consider draft University Operational Plan for next year |
Vice-Chancellor |
| Receive a summary of the University's fees and charges policy
for next year. |
Vice-Chancellor |
| Receive for information domestic tuition fees for next year. |
Vice-Chancellor |
| Receive report on final Submission 1 student load data. |
Vice-Chancellor |
| Receive the University's internal financial statements for
the most recent period. |
Vice-Chancellor |
| 30 June |
Submission of operational plans from faculties and other areas. |
Deans, Deputy Vice-Chancellor (Academic), Vice-President (Administration) |
| Jul |
Audit Committee |
Consider report on University risk management |
Vice-President (Administration) |
| Finance & Business Affairs Committee (FBAC) |
Receive report on Five Year Capital Management Plan. |
Vice-President (Administration) |
| Receive the University's internal financial statements for
the most recent period. |
Vice-President (Administration) |
| Review and Planning Conference and PRC meeting |
Consider the University's internal financial statements for
the period ended 30 June, including review of Faculty, ASS,
IKE, LS & MoA performance against budget |
Vice-President (Administration) |
| Report on mid year performance of Faculties, ASS, IKE, LS,
DeakinPrime and Museum of Art against Operational Plans for
current year. |
Senior Executive, Deans |
| Determine Faculties, ASS, IKE and LS, DeakinPrime, & Museum
of Art operating and capital allocations for next year, including
Taking Deakin University Forward funds. |
Vice-Chancellor |
| Consider findings of First Year Student Survey |
Deputy Vice-Chancellor (Academic) |
| Campus Planning Committee (CPC) |
Comment on draft Capital Expenditure Program. |
Vice-President (Administration) |
| Aug |
Planning & Resources Committee (PRC) |
Receive report on student evaluation of teaching and units
from semester 1. |
Deputy Vice-Chancellor (Academic) |
| Receive report on University risk management |
Vice-President (Administration) |
| Council |
Consider mid year report on the University's performance
against current year Operational Plan and Council Performance
Indicators and on Council Performance Indicator information
not available in February. |
Vice-Chancellor |
| Consider report on University risk management. |
Vice-Chancellor |
| Receive an extract of the University's Commonwealth Funding
Agreement submission to DEST. |
Vice-Chancellor |
| Receive the University's internal financial statements for
the most recent period. |
Vice-Chancellor |
| |
Visits by Vice-Chancellor to Faculties, Administrative Support
Services, Institute of Koorie Education, Museum of Art and
Learning Services
to discuss Operational Plans for next year in light of budget
outcome. |
Vice-Chancellor |
| |
Senior Executive and Deans mid-year PPR reviews. |
Vice-Chancellor |
| Academic Board |
Receive consolidated report on Exit Surveys of departing
Higher Degree by Research candidates; Report on annual survey
of Higher Degree by Research candidates on supervisions and
the research environment; and
Research Management Report on research performance in previous
year.
|
Deputy Vice-Chancellor (Research) |
| Receive report on student evaluation of teaching and units
from semester 1. |
Deputy Vice-Chancellor (Academic) |
| Sep |
Finance & Business Affairs Committee (FBAC) |
Consider Reports of subsidiary companies and controlled entities |
Vice-President (Administration) |
| Consider the University's internal financial statements for
the most recent period |
Vice-President (Administration) |
| PRC Budget Conference and PRC Meeting |
Consider expenditure plans including staff management plans
for next year |
Vice-President (Administration) |
| Recommend International tuition fees for year x + 2. |
Deputy Vice-Chancellor (Academic) and Deans |
| Recommend Operational Plan for next year and Budget and Capital
Expenditure Program for next year. |
Vice-Chancellor |
| Progress report on employee attitude survey findings |
Head, HR & OD |
| Oct |
Academic Board |
Receive Operational Plan and Budget & Capital Expenditure
Program for next year for comment. |
Vice-Chancellor |
| Finance & Business Affairs Committee (FBAC) |
Recommends Budget & Capital Expenditure Program for next
year and Business Plan for next triennium. |
Vice-President (Administration) |
| Approve International tuition fees for year x + 2. |
Vice-President (Administration) |
| Planning & Resources Committee (PRC) |
Consider the University's internal financial statements for
the most recent period including review of Faculty, ASS, IKE,
LS & MoA performance against budget. |
Vice-President (Administration) |
| Review DUSA budget and services for next year. |
Vice-Chancellor |
| Council |
Consider Reports of subsidiary companies and controlled entities |
Vice-Chancellor |
| Nov |
Academic Board |
Receive report on oversight and management of academic standards. |
Chair, Academic Board |
| Audit Committee |
Approve audit plan for next year |
Vice-President (Administration) |
| Consider report on OHS issues |
Vice-President (Administration) |
| Consider progress report on current year audit plan and implementations
from audit. |
Vice-President (Administration) |
| Receive and recommend report on management of University assets. |
Vice-President (Administration) |
| Receive presentation from Auditor General on audit of current
year accounts |
Vice-President (Administration) |
| Finance & Business Affairs Committee (FBAC) |
Receive DUSA budget and services for next year. |
President, DUSA |
| Receive third quarter internal financial statements. |
Vice-President (Administration) |
| |
Faculty, Administrative Support Services, Institute of Koorie
Education, Learning Services, Museum of Art and DeakinPrime
Operational
Plans for next year approved. |
Vice-Chancellor |
| Planning & Resources Committee (PRC) |
Receive reports on activities of DeakinPrime, DUELI, MIBT
and offshore partners. |
CEO, DeakinPrime, Deputy Vice-Chancellor (Academic) |
| Review final performance of Faculties against student load
targets |
Vice-President (Administration) |
| Council |
Approval Operational Plan, Budget and Capital Expenditure
Program for next year and receive Business Plan for next triennium. |
Vice-Chancellor |
| Dec |
Planning & Resources Committee (PRC) |
Receive report on asset management and utilisation |
Vice-President (Administration) |
| Receive report on student evaluation of teaching and units
from semester 2 |
Deputy Vice-Chancellor (Academic) |
| Council |
Consider report on implementation of strategies to strengthen
links with the wider community |
Vice-Chancellor |
| Consider report on oversight and management of Academic standards
from Academic Board and report from each Committee of Academic
Board on whether its work scheduled has been achieved. |
Chair, Academic Board |
| Consider report on steps taken to enhance and protect the
University's reputation |
Vice-Chancellor |
| Receive a report on management of University assets for current
year. |
Vice-Chancellor |
| Receive Audit Plan for next year |
Vice-Chancellor |
| Receive the University's internal financial statements for
the most recent period. |
Vice-Chancellor |
| Receive a report on final submission 2 student load data. |
Vice-Chancellor |
